Best Meeting Room Booking Systems For Coworking Spaces

. 2 min read . Written by Michelle Cadieux
Best Meeting Room Booking Systems For Coworking Spaces

How many conference or meeting rooms do I need in my coworking space?

That’s a question all owners must ask themselves at some point when launching a coworking space.

Thankfully, past successes and failures of coworking businesses have shed light on the issue.

Studies have suggested a formula for floor plan optimization and maximum profitability.

That said, whether you end up with two or ten meeting rooms, you will need a tool in place to help create and manage conference room bookings.  

Good thing there is plenty of friendly and affordable cloud-based software out there that offer a solution to this very problem.

Here is a hand-picked selection of some of the highest-rated meeting room booking systems out there.

Pro tip: If you’re shopping for office software don’t forget to check out g2crowd a user-review site dedicated to business software. You will find thousands of validated software reviews from business owners and entrepreneurs like yourself.

Best meeting room booking systems for coworking spaces


Features:  With a sleek and minimal design, Spacial is a professional coworking space management platform with a smart and intuitive conference room booking menu. The platform also boasts other coworking-centric menus such as membership management and automated monthly billing for members.

Price: 89$/month per location (40 active members included)


Features: Robin is a simple and user-friendly conference room booking system, often used by coworking spaces, but also other flexible offices spaces and businesses. They also charge a fee based on how many meeting rooms you currently have, so the software can grow as your business does. Their customer service is also top-notch.

Price: $25 / room (pro subscription, billed annually)


Features: Known as a user-friendly conference room booking software that boasts smart features such as easy cancellation and offers flexible pricing based on the number of users, rather than rooms.

Price: $35 / 10 users (per month)


Features: Teem is a friendly and simple web-based software for booking conference rooms. The platform lets you and your members easily book rooms and also gives owners real-time analytics. A nice perk: The interface is customizable. Which means you can upload your own themes and logo to enhance branding.

Price: $150 / year (basic subscription)


Features:  Roomzilla is a user-friendly and easy-to-use meeting room booking system. It works on any device and easily integrates with Google and Outlook Calendar. Provides real-time display of available rooms with a meeting room display module. Pricing is based on the number of rooms in your space.

Price: $20 / month (1-19 rooms)