launching / planning / design

Buying Furniture For Your Coworking Space

. 4 min read . Written by Michelle Cadieux
Buying Furniture For Your Coworking Space

If you enjoy aesthetics, art, and design buying furniture for your coworking space should be the most enjoyable part of the setup process.

This is an opportunity to make your brand and vision come to life through the objects and accessories that decorate and make up your space.

On the other hand, if design and aesthetics are not quite your thing, you might be finding yourself struggling to pick out the right pieces for your space, or paralyzed by the sheer choice and options out there.

Whichever side of the spectrum you find yourself on, there are some guidelines to follow when shopping for furniture for your coworking space.  

Furniture should not only be a reflection of your brand but also serve a purpose.

In short, it's functional.

Striking the balance between good design and functionality will ensure that the furniture you invest in will not only be photogenic but also be practical and useful to your members.

That said, here are some crucial things to keep in mind when shopping for furniture for your coworking space.

A Checklist Of Furniture Needed In A Modern Coworking Space

First off, let’s look at some of the basic pieces of furniture and accessories that are essential for any sized coworking space.


  • Office chairs
  • Kitchen chairs
  • Accent chairs


  • Desks
  • Kitchen/communal tables
  • Meeting room tables
  • Accent/side tables
  • Desk lamps


  • Standing Lamps
  • Desk lamps


  • Sofas and armchairs
  • Communal sofas

Accessories & Accents

  • Plants
  • Posters
  • Wall art & accessories


  • Lockers, cubbies, & cabinets
  • Shelves, hooks, & racks

After seeing that list, I know what you’re thinking, it’s going to take up a large part of your budget.

Furniture does indeed take up a large slice of your startup costs but the good news is, when it comes to furniture, if you make the right decision the first time around, the pieces you invest in will last you a long time.

Creating A Comfortable Space For Your Members

When choosing furniture for your coworking space, always have your target audience in mind. You want to select pieces that fit the basic needs of your members.

Making your members comfortable goes beyond just buying the right kind of furniture, it’s also selecting the right lighting and colors. All white offices, for example, can provide a calm sense of minimalism and can be simple to execute. However, a lack of texture and color can also be draining for the senses. It’s all about finding the right balance.

A Coworking Space That Promotes Privacy & Security

Open concept offices definitely have their upside, but imagine an office that was just one vast open space. It would be extremely frustrating to be lacking a space to complete some quiet work, or just to relax in a more casual setting.

Modern coworking spaces are characterized by a mix of furniture which is conducive to individual work, but also collaborative work, and socializing.

For example, in a lounge area, you can have couches that allow for several people to be sitting and talking, but also casual work areas that are designed for private casual meetings between two or three people. Or another common example, is many coworking spaces have “phone booths” where can get the maximum amount of privacy.

Security is also an important concern in coworking. With outside people often coming and going,  your permanent members will feel safe having the option of locked or secured storage areas where they can keep valuable items.

Tips For Decorating A Coworking Space On A Budget

Thinking of all the costs associated with launching your space might be giving you some pangs of anxiety, but don’t worry, there are plenty of creative and clever ways you can accessories and create a comfortable and optimal workspace on a budget.

This smart article by provides some clever insights into the topic of “designing a cool office for cheap.”

Pick quirky, textured, and colorful accents

If you’re looking to keep a tight budget and going for basic and functional furniture, your coworking space might end up looking drab and lacking in character. But that can easily be fixed with the right accents and accessories.

These don’t need it to cost a fortune, though.  You can find unique vintage pieces, at flea markets or second hand online. These unique touches will add a personal touch to a coworking space, and really give it some personality.

Invest In Some Greenery

Plants are an inexpensive way to instantly bring some life and color into a space.

The plant trend is stronger than ever, both in commercial and personal space. But there is such a thing as going overboard. Remember: Plants are living things, and many types require frequent watering and maintenance.

Avoid “high maintenance” plants or too many plants that you won’t actually be able to care for in the long run. Because there’s nothing worse than walking into a home or office space with a bunch of sad-looking wilted yellow plants.

New to plant life? This informative article by smallbiztrends shows which plants are best for indoors and office spaces.

Drop The Cheesy Corporate Posters

While inspirational imagery is definitely appreciated in a coworking space, it’s best to stay away from cheesy corporate posters with cringe-inducing catchphrases.

Alternatively, you can purchase inexpensive prints on Etsy or other similar websites and have them laminated or framed at a local store. Picking out unique print to decorate your walls is an original and inexpensive way to add a little personality and flair to your coworking space.

Office Furniture Retailers

Here is a list of the most common and popular retailers of commercial office furniture.

  • IKEA
  • Mcgowan office interiors
  • Knoll
  • National office furniture
  • Cymax
  • Wayfair
  • Groupe Lacasse
  • Industry west
  • Bestar
  • Flex steel